Help Centre for Employers

Setting up Pay Periods manually

To manually set up Pay Periods please navigate to Reference Data in your employer portal. Select Payrolls. And follow the process outlined below.


Step 1
Open the relevant payroll

From the Payrolls List open the Payroll Code / Pay Code you wish to add details to and click the Add button below the Payroll Details.

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If you have already set up Pay periods these will be listed under Payroll Details and the Add button will be below these. Please DO NOT open an existing Pay Period and change these details, as you will overwrite that Pay Period. All past Pay Periods should always show under Payroll Details.


Step 2
Add Payroll Details

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Next simply enter the required information in the fields provided, as per the instructions below:

  • Pay Period is the tax week or month. This will be replicated in the file that is uploaded to us for each pay period.
  • Processing Date is the last day you would expect to upload the file to us. If a file has been uploaded it is also the date the system will lock the pay period and process the data. Once the pay period has been locked no changes will be allowed.
  • Pay Period Start Date is the date the pay period commenced, this should be replicated in the file that is uploaded to us.
  • Please ignore Processed and Processed Date as these fields should not be completed.
  • Pay Date is the date the employees will be paid.
  • Please ignore the Full Payroll Details field. This should NOT be altered.
  • Pay Year - to enable us to identify which tax year the pay period relates to please enter the starting year of the tax year in this field. For example the pay year for any pay period in the 2015/2016 tax year would be 2015.
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    Once you have entered the above details, first click Save and then Payroll Details List. This will then show you the pay period that you have created and allow you to add further periods. IMPORTANT: Remember to double check that you have entered the correct details for the Processing Date, Pay Period Start Date and Pay Year.


    Step 3
    Repeat steps 1 – 3

    Repeat steps 1 – 3. Until you have created all the periods for this payroll type e.g. 12 periods for a monthly payroll or 52 for a weekly payroll. Please note, a minimum of 3 months and a maximum of 12 months future pay periods should be entered in the site at any one time.

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