Help Centre for Employers

What is a Pay Code?

A pay code is a four digit code that allows you to identify one payroll from another. If you need to add a new pay code to your portal, please use the following pointers to help you create a pay code(s) that is useful to you.

A pay code

  1. Must contain four characters
  2. Must be alphanumeric (i.e. can contain only letters and/or numbers)
  3. Is case sensitive

If you need to add a payroll, then set the pay code to the next number in the sequence e.g. P00x.

  1. P001 for monthly payrolls
  2. P002 for weekly payrolls
  3. P003 for temporary/casual staff
  4. P004 for permanent staff
  5. P005 – office based in London
  6. P006 – office based in Manchester

You will need to input this code when setting up your payroll and uploading each payroll file.
The pay code is referred to in the NOW: File Format as the PAYCODE.

More information can be found in the employer pensions portal guide (step 4).

NOW: Pensions is supportive, easy for our employees to understand and uncomplicated in terms of its implementation. Its structured approach removes the complicated investment choices & makes auto-enrolment a straightforward and simple process. — Mark Manaton, Managing Director, Blue Arrow Group
ATP comes to the UK pensions world with the highest commendations from the Danish trade unions, employers and government. NOW: Pensions' offering in the UK will be high quality, low cost, and honest and I'm proud to be associated with it. — John Monks, member of House of Lords and former General Secretary of ETUC and TUC
...its simple design means the pressure is taken off us as the employer and avoids costly administration charges, whilst removing the burden of choice and ensuring the best possible retirement outcome for our employees. — Matthew Johnson, Head of Compensation and Benefits at Adecco Group UK & Ireland
Why do we insist on having a choice of fund manager when the evidence shows there is usually no benefit to be gained…and there is always a negative impact in terms of cost? — Anthony Hilton financial editor of the Evening Standard writing in Pensions World, June 2013
Over a short period of time, NOW: Pensions has established itself as a respected and credible player in the UK workplace pensions market attracting thousands of employers and hundreds of thousands of members. Joining the team at such a crucial time… — Jocelyn Blackwell, Founder of Dunnett Shaw and Raising Standards in Pensions Administration